Less paperwork
More time for people
Caregivers and social workers spend too much of their working day writing development reports, support plans, and insurer correspondence after their shifts end. Omnifact turns short case notes into structured drafts based on your facility's own templates, while the integrated Privacy Filter pseudonymizes client and patient details before a prompt reaches any AI model.
How do I report sick leave on an early shift?
For early shifts, report your absence before your shift starts.
- Call the shift lead on duty by 5:30 am
- Inform HR on the first day of sick leave
Your doctor transmits the sick note electronically. You do not need to hand in a paper copy.
Staff instruction sick leave.pdfAlready in use in social services and care
Built for
social services and care
Client and patient records are pseudonymized automatically, answers cite your quality management handbook, and usage reporting respects employee representation rules.
Privacy Filter™
Rule-based and AI-powered detection pseudonymizes names, dates of birth, and insurance numbers before a model processes them. Sensitive health and social data stays inside your organization.
Privacy Filter™JMJulia MeyerDraft the development report for Lena Fischer, born 14 March 2011, health insurance number A123456780, based on this quarter’s notes.
Answers from your own documents
Combine quality management handbooks, support plan templates, and hygiene instructions in dedicated Spaces. Staff get direct answers with a link to the exact section.
Personal onboarding
Individual onboarding, use-case workshops and product training for your teams.
- Kickoff call
- Admin setup
- Use-case workshop
- Product training
Single sign-on
Staff sign in with your existing identity provider, and groups can be synced automatically.
Entra IDOktaSign in with SSOKeycloakSAML 2.0
From case notes
to a finished support plan
Reduce the writing load for care staff and group leads: turn bullet-point notes into structured goals and measures, draft replies to health insurers, and look up rules in your quality handbook in seconds.
Turn my notes from today’s case conference into goals and measures for the support plan.
Support plan: goals and measures
Goal 1: The client prepares a simple breakfast independently three times a week. Measure: guided practice in the group kitchen on Mondays and Thursdays.
Goal 2: The client uses public transport to the workshop alone. Measure: accompanied trips for four weeks, then gradual handover.
Protected by design
Independent per facility
Give management, data protection officers, and employee representatives a clear governance framework: separate permissions per residential group or facility, and aggregated usage statistics that prevent individual monitoring.
Separate groups per facility
Map residential groups, sites, or regional associations to their own user groups, so each team only searches the documents and Spaces approved for its work.
Aggregated usage reporting only
Usage statistics are shown only in aggregated form and never per individual employee, supporting agreements with works councils and employee representatives (MAV).
Hosted in Germany with Zero Data Retention
Omnifact runs as an ISO 27001-certified SaaS hosted in Germany, with contractual Zero Data Retention across EU-hosted AI models.
- ABAnna Beckera.becker@musterwerk.de
- JWJonas Weberj.weber@musterwerk.de
- LDLeyla Demirl.demir@musterwerk.de
- TSThomas Schulzt.schulz@musterwerk.de
- MHMarie Hoffmannm.hoffmann@musterwerk.de
- DKDaniel Krügerd.krueger@musterwerk.de
- SWSophie Wagners.wagner@musterwerk.de
- LNLukas Neumannl.neumann@musterwerk.de
- FYFatma Yılmazf.yilmaz@musterwerk.de
- Upload Files & AttachmentsAttach documents and other files to chats and Spaces.Revoke
- Use Web Search and BrowsingSearch the web and access live information.Revoke
- Generate ImagesUse AI image generation to create visuals.Grant
- Use Premium ModelsUnlocks frontier and expensive models.Revoke
- Enable US-Hosted Models AccessData residencyRoutes model requests to US-region infrastructure.Grant
Frequently asked questions
clear answers for social services and care
What management, IT, data protection officers, and employee representatives ask before introducing Omnifact.
Which social services and care providers use Omnifact in daily work?
Omnifact is built for welfare organizations, youth and family services, disability services, inpatient and outpatient care providers, and therapy practices. Care staff, group leads, and administrative teams use Omnifact to draft development reports and support plans, search quality management handbooks, and prepare correspondence for funding bodies and health insurers. Each facility or residential group works in its own protected Spaces.
How does Omnifact help staff write support plans and development reports?
Omnifact turns observation notes and case conference summaries into structured goals, measures, and report sections following your organization's own templates. Your care professionals review, adjust, and sign off on every draft before transferring it into your care documentation software, so the professional assessment stays entirely with your staff.
Can staff work with health and social data in Omnifact?
Yes. Omnifact's integrated Privacy Filter uses rule-based and AI-powered detection to pseudonymize personal data such as names, dates of birth, and insurance numbers before a prompt reaches an external AI model. Contractual Zero Data Retention with EU-hosted models ensures that inputs and outputs are never stored by providers or used for model training. We support GDPR (Art. 28 DPA) as well as church data protection frameworks (KDG and DSG-EKD).
How do care professionals stay responsible for care and support decisions?
Omnifact assists with drafting and looking up internal guidelines; it does not make clinical diagnoses or care decisions. Every development report, support plan, or insurer letter generated in Omnifact is a draft that a qualified professional reviews and approves before use.
How does Omnifact address requirements from works councils and employee representatives (MAV)?
Omnifact records usage statistics exclusively in aggregated form and never per individual user, so the platform cannot be used to monitor staff performance or behavior. This privacy-by-design approach simplifies reaching a works agreement (Betriebsvereinbarung or Dienstvereinbarung) with your works council or employee representation (MAV).
How does Omnifact fit alongside our existing care documentation software?
Omnifact works alongside your existing care management and documentation systems as a writing and research assistant in the browser. Staff use Omnifact to turn rough notes into structured text or look up quality standards, then copy the reviewed text into your primary documentation system without requiring custom software integrations.
See how Omnifact fits your facilities
Walk through practical care and social services workflows with our team. Bring a typical report template or quality handbook section and see how rough notes become finished drafts.